Advance invoice correction

Another feature of our service concerns the ability of issuing the correction for the advance invoice saved in the ainvoices.com database.

As well as in the case of normal corrective invoice, which was made in the service at the time of its correction, all data will be transferred to the corrective form.

In which cases advance invoices must be corrected?

In life, as well as in business may happen some problems, therefore it may happen that, there is no deal, despite of advance or arrangements change after issuing the advance invoice.

In this case, the vendor is obligated to issue the corrective invoice to this advance if companies cut a deal and decided to change or return the advance to the buyer.

Under this document the vendor will be able to correct the tax included in the VAT sales records -  and the buyer will be able to do the correction of VAT purchase record, thus reducing the tax amount to deduct.

In the case of non-repayable advance (when, according to the contract, the advance do not return to the buyer while withdrawal of order) the vendor do not have to issue corrective invoice - because the transaction documented by the advance invoice is still running.

Note that, the invoice correcting the advance invoice forces us to get the confirmation from the recipient of the document.

How to correct an advance invoice in ainvoices service?

The procedure of correcting already issued advance invoices is very simple:

We have to go to the list of advance invoices and choose this one, which we want to correct - there is an icon in the Correction column in which we have to click.

All data from chosen invoice are transferred to the correction form, in which (before correction) we choose an item and then we click on the K letter. All data is copied to the After correction position, in which we do necessary changes, in the case of returning an advance we type 0 (zero). Program will automatically calculate reduction or increase of the tax bill.

We also have to fill the position: Reason of correction (e.g. withdrawal of an order) and then we click the save to database button.

That's all. Correction of an advance is ready and now we can send it to our trading partner or print it.

As always we look forward to your comments or suggestions about this new feature.

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